About

Sundgaard Advokater is located at Søtorvet 5, 1371 Copenhagen K.
Sundgaard Advokater’s business no. is 39675404, and Sundgaard Advokater is organized as a partnership.

All attorneys are appointed by the Ministry of Justice and are part of the Bar Association.

The company is insured with Codan Forsikring A/S, Gl. Kongevej 60, 1790 København V, (policy no.: 905 610 4698), and the guarantees required by the Bar Association have been provided, and the liability insurance covers all legal activities, regardless of where the legal activities are carried out.

Sundgaard Advokater has client bank accounts in Danske Bank and Nykredit Bank. In the event of a bank’s bankruptcy, depositors are covered in accordance with the Depositors and Investors Guarantee Scheme Act. The guarantee assets cover an eligible depositor’s funds up to an amount equivalent to 100,000 euros (approx. DKK 750,000). The maximum coverage applies to the total deposit in the bank, even if the money is in different accounts, including both client bank accounts and own accounts. Special rules apply to deposits regarding real estate, if the property has been used for or is intended for mainly non-commercial purposes. Amounts up to EUR 10 million are covered here, until 12 months after the amount has been deposited. More information about the guarantee scheme can be found on Garantiformuen’s website www.gii.dk.

Sundgaard Advokater is subject to strict confidentiality. Thus, any information from or concerning a client that is received in connection with an assignment will be treated as confidential, unless it appears from the circumstances that the information is not of a confidential nature.

All Danish attorneys are covered by the Bar Association’s supervisory and disciplinary system and by the rules on good legal practice. In addition, all Danish attorneys are subject to the Bar Association’s ethical rules, which can be found at www.advokatsamfundet.dk.

Complaints about an attorneys’ conduct and fees are dealt with by the Advokatnævnet, c/o Advokatsamfundet, Kronprinsessegade 28, 1306 København K. Telephone number: 0045 33 96 97 98. E-mail address: klagesagsafdelingen@advokatsamfundet.dk. See also www.advokatnaevnet.dk.

Sundgaard Advokater is, like other attorneys, covered by the law on preventive measures against money laundering. This means, among other things, that Sundgaard Advokater is, to a certain extent, obliged to obtain and store identity information about clients.

Sundgaard Advokater does not use contractual clauses on choice of law and/or venue, unless this is agreed with the client.

As a law firm, Sundgaard Advokater I/S, CVR: 39 67 54 04 (hereafter referred to as “the Law Firm”), is committed to protecting the confidentiality, integrity, and availability of our clients’ and employees’ information, including personal data. We strive to protect personal data and continuously work to ensure compliance with data protection legislation, including the General Data Protection Regulation (GDPR).

The Law Firm provides services to such an extent that we consider ourselves data controllers.

This data protection policy contains information about the Law Firm’s processing of personal data when we are data controllers, which you can read more about below.

Categories of personal data collected for use in various areas of case processing, etc.

Bankruptcy estates

Former beneficial owners are requested, if necessary, to provide a photo ID and a copy of their health insurance card (including their CPR number) for anti-money laundering purposes. Contact information, including phone number, email address, and bank account number, is also recorded for creditors to be used for dividend payment. In connection with the examination of employee claims or mutual burdensome agreements, special sensitive data may also be registered and processed.

Applicants for foundations

Information such as name, position, CPR number, full address, phone number, and email address, as well as bank account number, is collected here. If a scholarship payment is income-dependent, a tax assessment notice or annual statement will also be collected.

Business and Private Clients

All clients are requested to provide information about their name, address, phone numbers, and email addresses in order for their case to be processed and to conduct checks for potential conflicts of interest.

To the extent necessary for anti-money laundering purposes, the collected information may include social security numbers and copies of passports/drivers’ licenses and health care cards.

In connection with litigation, registration and processing of personal data of witnesses and experts may also take place to the extent necessary to pursue the client’s legal claims.

Third Parties and Authorities

If we use other third parties, such as subcontractors in connection with the delivery of our services, such third parties may be provided or handed over with personal information necessary for them to deliver the agreed service.

The law firm enters into the necessary agreements to ensure that the necessary security is in place to protect the information and comply with our data protection obligations.

We may occasionally be required to disclose personal information to public authorities or third parties as required by and in accordance with applicable laws or regulations. This may, for example, be to verify that we comply with applicable laws and regulations, investigate an alleged crime, establish, exercise, or defend legal rights. We will only fulfill requests for the disclosure of personal information where we have a legal obligation to do so.

Visitors to our office

We do not collect personal information about visitors, including clients and other guests, except for the lawyer’s appointment in their calendar. There is no video surveillance taking place.

Visitors to Sundgaardadvokater.dk

We do not collect personal information in connection with visits to the website.

Disclosure of the personal information mentioned in point 1

We only disclose personal information when we have a legal basis for doing so.

All employees in the law firm have been made aware that the Personal Data Protection Act of May 25, 2018 has been replaced by the General Data Protection Regulation and the Data Protection Act, and the rules regarding the deletion and/or destruction of personal data have been reviewed.

Consent requirement / obligation to provide information

The Data Protection Regulation establishes a requirement that consent must be given in connection with the processing of personal data, and the data controller must be able to document that consent has been given specifically for the purpose of processing the personal data, as also mentioned above under “use of personal data/processing basis”. When collecting personal data, the registered person is referred to read the Law firm’s privacy policy and has been encouraged to understand the purpose of collecting the personal data, the below-mentioned possibility to withdraw consent and the right to demand changes/deletion of data and the legal basis for processing, as well as the option to complain to the Danish Data Protection Agency.

The provision of personal data may be refused, but tenants/association members, heirs, grant applicants, and clients are advised that if the required personal data is not provided, or the individual objects to the provision of the information, administration/payments, etc. cannot be made.

Use of personal information/processing basis

Personal information of fund applicants/creditors/clients is used/registered in order to be able to grant or reject applications, to process cases in order to pay dividends and for general client cases in order to comply with public requirements, both with regard to registrations with the authorities listed in point 2, and otherwise to ensure proper handling of a case.

Storage of personal information

Regarding applicants for funds or creditors in bankruptcy estates where money has been paid out, the personal information is stored for up to five years from the payment of dividends/grants, after which the cases are destroyed. Regarding fund applicants who are not considered, they are destroyed immediately after a distribution meeting, which is within approximately six months of receiving an application. This procedure is followed for general client cases, bankruptcy estates and legal cases.

In connection with the archiving of cases, personal information/ID of clients is extracted from the physical case and placed in the binder “Archive” in the secretary’s office under the current month and year.

The information is stored for 5 years after the case is closed to comply with the rules on combating money laundering, etc.

The information must be deleted/destroyed within one month after the expiration of the month five years after the case is closed.

The folder is reviewed monthly so that the information can be extracted and destroyed, and a list of the cases archived during the month is printed each month. The list is inserted in the binder under the current month and year.

Disclosure of received personal data

Personal data is disclosed to the money institutions of heirs and funds and, when required by law, to SKAT (Danish tax authorities). Grant payments must appear in the accounts of the funds and in the estate inventory of deceased persons, and this information is disclosed to SKAT.

Regarding regular client cases, personal data is used in connection with the registration of companies, conducting legal cases, and similar matters where public authorities require the submission of personal data.

Data protection, with regard to software, etc.

The law firm does not develop independent software or products or services used for registering personal data. The law firm uses UNIK Advosys, with whom data processing agreements have been entered into.

Retention period for personal data

The law firm deletes personal data when it no longer has a work-related need to process it. The storage period is determined in relation to the obligations the law firm is subject to under applicable legislation, including the Bookkeeping Act and the Anti-Money Laundering Act, as well as for documentation purposes.

The rights of the data subject

As a data subject, you have certain rights that Sundgaard Advokater I/S as the data controller is obliged to fulfill.

You can contact Sundgaard Advokater I/S and obtain insight into which personal data Sundgaard Advokater I/S processes about you, and you can have any incorrect personal data corrected. If you wish to have personal data deleted or to object to Sundgaard Advokater I/S’s processing of your personal data, you can contact Sundgaard Advokater I/S. You can also contact Sundgaard Advokater I/S if you wish to exercise your right to data portability (transfer of data to another data controller).

When we process personal data based on your consent, you have the right to withdraw your consent at any time. To withdraw your consent to our processing of your personal data, please contact us.

Contact

The data controller is Sundgaard Advokater I/S, Søtorvet 5, 1371 Copenhagen K.

If you wish to exercise your rights as described above, or if you have any questions about our processing of your personal data or this privacy policy, you are welcome to contact us.

Sundgaard Advokater I/S

Attn: Thomas Torre Christiansen

Søtorvet 5, 1371 Copenhagen K

Telephone: 73 70 69 69
Email: ttc@sundgaardadvokater.dk

Complaint

If you wish to complain about our processing of personal data, please send an email with the details of your complaint to ttc@sundgaardadvokater.dk. We will process the complaint and get back to you.

You also have the right to complain to the Danish Data Protection Agency regarding your rights and about the law firm’s processing of your personal data. For further information on how to complain to the Danish Data Protection Agency, please refer to the Danish Data Protection Agency’s website www.datatilsynet.dk.

Whistleblower program
If you have information about or witnessed potential or actual violations of the Money Laundering Act and regulations issued pursuant thereto, you have the option of reporting the violation through our Whistleblower system.

Reporting can be done both completely or partially anonymously by reporting in the whistleblower system, which can be accessed through the link below:

https://sundgaardadvokater.whistleblowernetwork.net/frontpage